UPDATED 16TH JUNE 2020
Our world has changed recently due to the Covid-19 virus and the way we many of us work has changed completely.
As a remote worker for many years, I have been using various tools to help me do my job as effectively as possible and collaborate with clients on various projects. I work with many clients both for project work and ongoing work.
Projects can range from developing a marketing strategy and ideating on content creation to complete web design projects and monthly SEO services.
Below are my top tools that will help you stay productive, focused and organised when doing your job remotely during these crazy times.
Miro is a virtual whiteboarding tool that lets you easily collaborate with your team on all types of projects. Brainstorm, create and plan all in one easy to use tool. It really feels like you are all working together as you can see everyone's inputs.
Below are some introductory videos that give a good feel for the product and how it may be of use for you and your team.
Loom has been a favourite of mine for sometime. I use it to create custom tutorials for clients and also for my resource centre. It lets you record your screen and or camera and easily share videos. You also have the option to download the video for further editing and adding to your own video platform such as YouTube.
Ever since I started using Google Drive for college back in 2015, Google Drive changed the way I work. Having the ability to co-edit documents like spreadsheets and presentations eliminates the back and forth email chain that really can draw out a task you need to complete with someone else.
With Google Docs, just create the file, share it with your team member or members and get to work. You can see everyone editing and also add comments within the document too. Tag your co-worker in the comment, they respond and then you can resolve the comment. Gone are the emails cluttering up your inbox.
Trello - I could write a book on how useful this tool is for managing any type of project, but I won't. I've been a Trello user for many years and have many types of boards that help me plan projects and manage my goals.
Add in some Butler automations and you've a really powerful workflow setup.
The concept is simple, cards are tasks and grouped in lists. It uses the Kanban method - todo ; doing ; done in order to move tasks so they are completed.
Check out the intro video below and go to their YouTube channel to dive in further.
If you're keen to find out more about Trello Automations, take a look at the video below from Shane in Active Growth.
Team chats are vital for remote teams as emails can easily get out of hand. One of the more popular chat apps you may have heard of is Slack. It has lots of bells and whistles and is a full featured app but can take a lot of setup and onboarding.
For those 'sudden' remote team, Chanty may be a good option for getting teams set up and working together quickly.
So get started with team chats on Chanty and eliminate the dozens and dozens of team emails that are filling your inboxes. You can also carry out team voice or video calls.
Get organised. Stay Creative. No matter what type of project you need to work on, gather ideas, add research and gather all types of information to plan out your project easily in Milanote.
Milanote is an easy-to-use tool to organise your ideas and projects into visual boards.
Build on ideas, develop your plan and organise your work as a team.
Use the web clipper extension to easily add information into your project.
I generally start design and branding projects in this tool. It lets me and the client gather visual inspiration and discuss design direction and plan to move forward.
Signup for a free plan here and see how it can help you and your team.
I hope you found these tools of some help and please feel free to reach out if you have any questions or are in need of some help.
I'd love to hear of any tools you're using to help you do your work these days. Drop me a note in the comments below.
I learned about Googles new shortcuts recently and thought it warranted a post as it has proved a real timesaver for me in my daily workflow.
Over a year ago Google introduced some new shortcuts. For those of you using Google Docs, you will find this article very useful.
You could suddenly create a new Google doc simply by typing doc.new into your URL bar.
Type spreadsheet.new and you can create a new google sheet.
Type meeting.new or to add calendar events.
Type form.new to create a new Google Form.
Now Google’s making that small magic available to the rest of the internet as well.
On October 29th, 2019 Google shared 10 .new domains.
Spotify claimed Playlist.new, which lets users create new playlists quickly.
Add new Bit.ly shortlinks using link.new.
Type Canva.new to create a new design in Canva.
Microsoft, OpenTable and Cisco Webex have their own variations. The domains aren't all available immediately, but they will be rolling out on an ongoing basis.
If you're already considering setting up your own .new shortcuts, you can apply for a .new domain beginning on December 2nd.
Through January 14th, trademark owners can register their trademarked .new domains.
According to The Verge, at some point in 2020, anyone will be able to register a .new domain, without having to apply. Google says the domain will be secure and served over HTTPS.
Let me know in the comments if you found any of the shortcuts useful!